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Project Coordinator
4 weeks ago
Chicago, Illinois, US

Job Description

• Coordinate and track progress and implementation of IT projects
• Keep informed of project progress and prepare reports for customers, management, and vendors
• Performs complex tasks and completes assignments with little or no assistance


Key Duties, Responsibilities, and Activities:

• Ensure proper capital forecasting for all projects in portfolio

• Meet with PMs to ensure proper forecasting of needs  Present to IT PM the forecast to be made and seek approval                                                                                                • Submit capital forecasts for all projects in portfolio                                                        • Ensure all funding requests for portfolio are tracked (seed funding, primary funding, supplemental funding)                                                                                                    • For some projects (time and need dependent), manage the project budget                      • Manage individual team to their estimates. This is driving the detailed budget / actual / forecast per project. Report to the IT PM all findings                                                         • Review all time entries (for completeness and reasonableness)                                      • Weekly review of trends (based on time reporting)                                                          • Review OBIEE Financial reports to compare Actuals to ensure they are as expected

• Identify anomalies, Report anomalies to the IT PM, Track down, with Finance, any anomalies to have them corrected

• Create weekly status reports for Key Initiatives (that they are involved with)

• Create other exec presentations, as needed

• Ensure process compliance of all projects

• Tool Administration (PWA, Confluence, TFS, Jira, …)

• Resource Onboarding • Finding meeting rooms

• Setting up meetings

• Meeting minutes Required Skills:

• 1–2 years of experience in IT

• Needs to show proficiency in tracking budgets for large projects and maintaining project team rosters

• Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.

• Detail oriented

• Advanced Excel, PowerPoint experience required

• Excellent communication skills, ability to create good presentations and regular reporting • Experience needs to show maintenance of large budgets in collaboration with Sr. Managers 


 Preferred Skills:                                                                                                         

• Project coordination experience for multiple medium-large projects

• Experience in the financial analysis or accounting space highly preferred

• Experience in a big matrixed env - Fortune 500 companies

• Financial tools experience (Oracle / Hyperion)

• Agile experience



  • Individual will be seated at 77 W Wacker. NOT Willis Tower.
  • Please ensure submitted candidates are comfortable with the 77 Wacker location .
  • Second round face to face interview will be required. Please only submit candidates that can commit to a second round in person.
  • Manager only interested in proceeding with local Chicago candidates.
  • If a second-round interview is requested it is highly preferred that the candidate brings samples of work in Excel, PowerPoint, etc. (Highly preferred)

Job Requirements

Experience in IT, JIRA, Agile, Oracle


Job Code: 50067457

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